What: Office ProPlus Desktop License Changes
When: Tuesday, July 7, 2020
Starting July 7, 2020, the license model for Office ProPlus desktop for Windows GCN computers changed from user-based to device-based. This means that when an Office application first launches on a device, the device is automatically licensed. No sign in is required.
Why: This new license model alleviates some of the support burden of user-based licensing and makes Office easier to use.
On campus: The new licensing method is automatically applied to computers when they connect to the UNCG campus network. Therefore, if a computer is being used on campus, no action is needed.
Off campus (recommended, but not required): If a computer is being used off campus, the new licensing method can be applied by accessing UNCG’s campus network via VPN:
- Connect to VPN. (See Cisco AnyConnect VPN Client (Windows) for download and connection instructions.)
- Remain connected for approximately one hour to ensure the new licensing is completed. This process occurs in the background. No user actions are needed.
Frequently Asked Questions
Do I have to switch to the new device-based licensing to continue to use Office?
No. Office will still function if it is not switched to a device-based license.
How will I know if my computer has the new device-based licensing?
To check the licensing status in Office applications:
- Launch an Office application such as Word.
- On the Home screen, click Account.
If the application does not open to the Home screen, click File to get to the Home screen.
What is not changing?
- The license for Office on macOS computers on the GCN will remain user-based. At this time, Microsoft does not have an option for macOS device-based licenses.
- Users will still activate Office on non-GCN and personal computers using a UNCG username and password. The activation process and 10-computer limit remains the same.
- To make accessing files in OneDrive easier, users can still sign into Office on a computer with a device-based license. Go to the Account screen in any Office application and click Sign in. Signing in on a device-licensed computer will not count as one of 10 personal activations.